Quoting should provide confidence before the job begins
Contractors often prepare complex quotes using information spread across spreadsheets, emails, supplier documents, historical jobs and separate systems. The estimate gets sent, but the numbers behind it are hard to check and harder to reuse once the work is won.
Create clearer quotes without rebuilding the job twice
SprintSuite connects quoting with project, workforce, procurement and financial workflows, so the information used to price the work stays available when the job is delivered.
Build consistent quotes
Use repeatable structures so quotes look and calculate the same way across estimators and projects.
Include labour, materials and supplier costs
Bring the cost types that make up contractor work into a single estimate.
Review expected project costs
See what the work is expected to cost before the quote is issued.
Track expected margins
Compare expected revenue against estimated costs on the quote.
Manage quote revisions
Update a quote while keeping visibility over the latest version.
Support internal approvals
Give authorised team members a review step before a quote is issued.
Convert accepted quotes into jobs
Carry approved quote information into the operational job workflow.
Keep quoted information connected to delivery
Scope, costs and resources stay linked to the job being delivered.
Compare estimated and actual costs
Review how the delivered job performed against what was quoted.
Move from opportunity to approved job
Build the scope
Add the work, deliverables, labour requirements, materials, equipment and expected project costs.
Add labour costs
Include configured employee, role or labour rates where supported.
Add materials and suppliers
Include required products, equipment, subcontractors and supplier costs.
Review costs and margins
Give authorised team members visibility over expected project value, costs and margin.
Manage approvals and revisions
Review the quote, make controlled changes and maintain visibility over its status.
Convert the approved quote into a job
Carry relevant quote information into the operational job or project workflow.
Everything needed to prepare and manage contractor quotes
Labour costing
Include labour requirements and configured cost or charge rates where supported.
Materials and equipment
Add material, equipment and resource costs to the quote.
Supplier and subcontractor costs
Include the external costs required to deliver the work.
Quote templates
Use repeatable structures for common jobs where supported.
Quote revisions
Update quotes while maintaining visibility over the latest version and status.
Approval workflows
Support internal review before a quote is issued or accepted.
Margin visibility
Compare expected revenue with estimated labour, material and supplier costs.
Quote-to-job conversion
Move approved quote information into the job or project workflow.
Documents and attachments
Keep supporting information connected to the quote where available.
Quote status visibility
Track where each quote sits using the statuses configured in your account.
Understand the expected cost before committing to the work
A quote should help you assess whether a project is commercially viable, not simply produce a customer-facing total. SprintSuite gives authorised team members visibility over the numbers behind the quote.
Turn approved quotes into operational jobs
Disconnected quoting creates duplicate administration, because teams have to recreate the same project scope, tasks, costs and resources once the quote is accepted. Keeping the quote and the job in one platform removes that second build.
Compare what was quoted with what the job actually cost
Visibility matters after the quote is accepted. Where the work is delivered in SprintSuite, the estimate can be reviewed alongside the time, materials and purchase costs captured against the job.
| Quoted | Actual |
|---|---|
| Quoted labour | Actual time captured on the job |
| Estimated materials | Materials issued to the job |
| Supplier estimates | Purchase costs recorded |
| Expected job value | Final invoicing |
| Planned margin | Actual project performance |
Built for more complex contractor quotes
SprintSuite is designed for quotes that involve multiple cost types, people, resources and operational steps rather than a single price for a single visit.
Move beyond spreadsheet-based quoting
| Capability | Spreadsheets | Standalone quoting tools | SprintSuite |
|---|---|---|---|
| Labour costing | Manual formulas per quote | Often supported | Configured labour rates on the quote |
| Material costs | Copied from supplier documents | Usually supported | Added as quote line items |
| Supplier costs | Tracked separately | Varies by product | Included in the quoted cost |
| Quote consistency | Depends on the estimator | Templates available | Repeatable quote structures |
| Internal approvals | Email chains | Varies by product | Internal review before issue |
| Quote revisions | Multiple file versions | Usually supported | Version and status visibility |
| Margin visibility | Manual calculation | Often limited to the quote | Expected value against estimated costs |
| Quote-to-job conversion | Rebuilt manually | Often out of scope | Quote information carried into the job |
| Project cost tracking | Separate spreadsheet | Generally not included | Costs captured against the job |
| Procurement connection | Manual purchase orders | Generally not included | Connected procurement workflow |
| Invoicing connection | Re-keyed into accounts | Varies by product | Job costs available for invoicing |
| Operational reporting | Built by hand | Quote-level reporting | Reporting across quotes and jobs |
A standalone quoting tool may suit businesses that only need to prepare and send simple estimates. SprintSuite may be more suitable when quoting needs to connect with jobs, workforce planning, procurement and project delivery.
Quoting software for teams managing complex work
Estimators
Build structured quotes using connected labour, materials and supplier information.
Project managers
Maintain visibility between quoted scope and operational delivery.
Operations teams
Convert approved work into jobs, schedules and project workflows.
Finance teams
Review estimated costs, project value and invoicing information.
Commercial managers
Assess expected costs, margins and project viability.
Business owners
Gain clearer visibility over what is being quoted and delivered.
Need help writing a professional job quote?
Read our practical guide to structuring a job quote, outlining the scope, calculating costs and clearly presenting the work to your customer.
Read the Job Quoting GuideLooking for a connected quoting and invoicing workflow?
See how SprintSuite connects quote preparation, job delivery, approved costs and invoicing.
Explore Quoting and Invoicing