The best invoice app depends on how your business works. Sole traders and small businesses may only need fast invoice creation and payment tracking, while contractors managing jobs, field teams, labour, costs and approvals may benefit from invoicing software connected to the wider job workflow.
Below we compare eight options available to Australian businesses: accounting-led platforms Xero, MYOB and QuickBooks Online; trade and field service apps ServiceM8, Tradify, Fergus and AroFlo; and SprintSuite, a contractor operations platform where invoicing is the last step of the job.
Best invoice apps in Australia at a glance
| App | Best for | Invoicing | Quotes | Job management | Mobile app | Australian businesses | Pricing approach |
|---|---|---|---|---|---|---|---|
| Xero | Accounting-led businesses | Included | Confirm with provider | Not a core focus | Confirm with provider | GST and BAS | Published AUD monthly plans |
| MYOB | Accounting and payroll in one | Included | Included | Confirm with provider | Included | Australian provider | Tiered AUD plans |
| QuickBooks Online | Simple invoicing inside accounting | Included | Confirm with provider | Not a core focus | Confirm with provider | Australian plans | Confirm with provider |
| ServiceM8 | Sole traders and small service teams | Included | Included | Included | Included | Widely used | Free plan, then monthly (USD) |
| Tradify | Small trade businesses | Included | Included | Included | Confirm with provider | AUD pricing | Per user per month |
| Fergus | Growing trade businesses | Included | Included | Included | Included | AUD pricing | Monthly plans + timesheet users |
| AroFlo | Established field service businesses | Included | Included | Included | Field portal | Australian provider | Contact provider |
| SprintSuite | Contractors managing jobs end-to-end | Included | Included | Included | Included | Built in Australia | Contact provider |
Based on each provider's published information, checked September 2026. Confirm current features and pricing directly with each provider.
Which invoice app should you choose?
For simple invoicing
ServiceM8 or QuickBooks Online. Fast invoices and payment tracking without paying for tools you won't use.
If you already use accounting software
Xero or MYOB. Invoice inside the system that already handles GST, BAS and bank feeds.
For trades and field teams
Tradify, Fergus or AroFlo. Quotes, jobs and invoices linked for crews working out of vans and phones.
For contractors managing jobs from quote to invoice
SprintSuite. Invoices built from approved timesheets, costs and procurement on each job — more than a sole trader needs, but useful for mining, engineering and heavy-industry contractors.
When invoicing is part of a bigger job workflow
For contractors, the invoice is often the final step of the job — not a separate task. If the quote, approved hours, materials and variations already live against the job, the invoice can be built from that record instead of re-keyed from spreadsheets and timesheets.
A standalone invoice app is usually the right fit when jobs are simple. When billing depends on crews, sites and approvals, a connected platform reduces missed hours and disputed invoices.
Full feature comparison
Scroll sideways on smaller screens to see every column. Where a capability could not be confirmed from the provider's own material, the table says so rather than guessing.
| Platform | Best suited to | Invoice creation | Quotes | Job management | Timesheets | Project costing | Mobile app | Online payments | Accounting connection | Pricing | Australian suitability |
|---|---|---|---|---|---|---|---|---|---|---|---|
| XeroAccounting platform | Businesses that want invoicing inside a full accounting system | Included | Confirm with provider | Not a core focus | Confirm with provider | Plan dependent | Confirm with provider | Available | Is the accounting system | Ignite, Grow $78/mo, Comprehensive $107/mo, Ultimate $143/mo (incl. GST) | Australian pricing and GST/BAS features published |
| MYOBAccounting platform | Australian businesses wanting accounting, payroll and invoicing together | Included | Included | Confirm with provider | Confirm with provider | Confirm with provider | iOS and Android apps published | Confirm with provider | Is the accounting system | Tiered plans from Solo upwards; promotional and standard rates differ | Australian product with GST tracking and BAS lodgement |
| QuickBooks OnlineAccounting platform | Small businesses comparing accounting platforms with built-in invoicing | Confirm with provider | Confirm with provider | Not a core focus | Confirm with provider | Confirm with provider | Confirm with provider | Confirm with provider | Is the accounting system | Confirm with provider | Australian site published; details to be confirmed with Intuit |
| ServiceM8Trade job management | Small trade and service businesses working from a phone or tablet | Included | Included | Included | Confirm with provider | Included (job costing listed by plan) | Mobile app for field work | Card payments listed as a mobile feature | Integration required | Free plan, then Starter $29, Growing $79, Premium $149, Premium Plus $349 — listed in USD | Widely used in Australia; pricing page lists USD |
| TradifyTrade job management | Small trade businesses wanting quoting, jobs and invoicing per user | Included | Included | Included | Confirm with provider | Confirm with provider | Confirm with provider | Confirm with provider | QuickBooks Online sync listed; others confirm with provider | Lite $48, Pro $52, Plus $62 AUD per user per month (ex GST) | Australian pricing page in AUD |
| FergusTrade job management | Trade businesses that need job cards, timesheets and invoicing together | Included | Included | Included | Included (extra timesheet users priced separately) | Confirm with provider | Mobile app listed | Card payments listed (1.95% + $0.30 per transaction) | Xero, MYOB and QuickBooks integrations listed | Essentials from $53/mo, Professional from $77/mo, Enterprise custom | Australian pricing page in AUD |
| AroFloTrade job management | Established field service and trade businesses wanting broader operations tools | Included | Included | Included | Included | Confirm with provider | Field portal listed; app details confirm with provider | Listed as a platform feature | Integrations available — confirm the list with provider | Contact provider — no published price | Australian provider |
| SprintSuiteContractor operations platform | Mining, engineering and heavy-industry contractors invoicing off jobs and approved hours | Included | Included | Included | Included | Included | Field app for site and workshop teams | Handled through connected accounting | Xero integration | Contact provider | Built in Australia for Australian contractors |
Pricing and features were checked in August 2026 and may change. Confirm current information directly with each provider.
How we selected the best invoice apps
This comparison was prepared using publicly available information published by each provider in August 2026, including their Australian pricing and feature pages. It does not involve hands-on product testing, and product features, integrations and pricing can change at any time.
We looked at:
Not every business needs every feature. A sole trader invoicing a handful of clients each month has very different requirements to a contractor billing off approved site hours and purchase orders.
The best invoice apps for Australian contractors
Xero: best suited to businesses that want invoicing inside their accounting system
Xero is an accounting platform where invoicing is one part of a wider bookkeeping, GST and reporting workflow.
- Best for
- Businesses whose main need is accounting, with invoicing attached.
- Key strengths
- Invoicing, GST and BAS in one accounting system
- Recurring invoices and online payment options
- Published Australian pricing
- Very wide integration ecosystem
- Consider if
- Businesses that want one clean accounting system and simple invoicing.
- Potential limitation
- Contractors usually pair Xero with a job or field platform rather than running scheduling and job costing inside it.
Features, pricing and integrations
- Invoicing features
- Invoice creation, recurring invoices, online payment options and GST tracking with BAS lodgement are listed as included features on the Australian plan comparison.
- Job or project features
- Job and field-service workflows are not the core focus. Project or job costing sits in higher feature tiers, so confirm what your plan includes with Xero.
- Mobile availability
- Mobile app details and offline behaviour: confirm with provider.
- Accounting and payments
- Xero is the accounting system itself, and most Australian job-management platforms integrate with it rather than replace it.
- Pricing approach
- Australian plans published as Grow $78/month, Comprehensive $107/month and Ultimate $143/month, with an entry Ignite plan and promotional introductory rates advertised separately. Prices stated including GST and checked August 2026.
- Who may need something else
- Teams that need scheduling, site timesheets, procurement or project cost tracking behind each invoice.
MYOB: best suited to Australian businesses wanting accounting, payroll and invoicing together
MYOB is a long-established Australian accounting platform with invoicing, quoting, payroll and inventory features across its plan range.
- Best for
- Australian small and medium businesses running accounting and payroll in one place.
- Key strengths
- Australian provider with GST and BAS lodgement
- Quotes and invoices included
- Payroll alongside accounting
- iOS and Android apps
- Consider if
- Businesses that want accounting, payroll and invoicing from one Australian provider.
- Potential limitation
- Like other accounting platforms, it is not designed to run crews, rosters or site job costing.
Features, pricing and integrations
- Invoicing features
- Unlimited quotes and invoices, GST tracking and BAS lodgement are listed. Online payment specifics: confirm with provider.
- Job or project features
- Inventory and order management are listed as features. Job scheduling, job costing and field workflows: confirm with provider.
- Mobile availability
- Apps are published on the App Store and Google Play. Offline behaviour: confirm with provider.
- Accounting and payments
- MYOB is the accounting system; many job platforms integrate into it.
- Pricing approach
- Several tiers from the Solo plan upwards, with promotional and standard rates shown side by side. Because promotional pricing is mixed with standard pricing, confirm the current monthly figure for your plan with MYOB. Checked August 2026.
- Who may need something else
- Contractors who need the operational record behind each invoice.
QuickBooks Online: worth considering alongside the other accounting platforms
QuickBooks Online is Intuit's cloud accounting product, available to Australian businesses, with invoicing built into the accounting workflow.
- Best for
- Small businesses shortlisting accounting platforms with invoicing included.
- Key strengths
- Invoicing built into the accounting workflow
- Australian site and plans
- Supported by several trade platforms as a sync
- Consider if
- Businesses already using or evaluating Intuit products.
- Potential limitation
- We were unable to confirm current Australian feature and pricing detail, so treat every capability as one to verify before you commit.
Features, pricing and integrations
- Invoicing features
- Invoice creation, recurring invoices, payment options and GST handling: confirm with provider using the Australian pricing page.
- Job or project features
- Job management and field-service functionality are not the core focus of the product.
- Mobile availability
- Confirm with provider.
- Accounting and payments
- QuickBooks Online is the accounting system, and several trade platforms list it as a supported sync.
- Pricing approach
- Australian plan pricing could not be verified for this comparison, so confirm current plans and prices directly with Intuit.
- Who may need something else
- Contractors who need jobs, timesheets and procurement connected to invoicing.
ServiceM8: best suited to small mobile trade and service businesses
ServiceM8 is job-management software where quoting, scheduling, job records and invoicing are built around a mobile-first workflow.
- Best for
- Sole traders and small service teams working out of a phone or tablet.
- Key strengths
- Free plan for very small workloads
- Quote, invoice and take payment from a phone
- Jobs as the central record
- Job costing on higher tiers
- Consider if
- Small trade and service businesses invoicing job by job.
- Potential limitation
- Pricing is published in USD, and the product is scoped to service jobs rather than multi-site projects or workshops.
Features, pricing and integrations
- Invoicing features
- Quoting and invoicing with materials and labour, sent by email or SMS, with card payments listed as a mobile capability. Recurring jobs are listed as a feature. GST specifics: confirm with provider.
- Job or project features
- Job management, scheduling, job costing and markup billing are listed across the plan tiers, with jobs as the central record.
- Mobile availability
- Mobile app used to create and schedule jobs, quote, invoice and take payment. Offline behaviour: confirm with provider.
- Accounting and payments
- Accounting integration is required for bookkeeping; confirm the current supported list with ServiceM8.
- Pricing approach
- A free plan for one user and 30 jobs per month, then Starter $29, Growing $79, Premium $149 and Premium Plus $349 per month. The pricing page states prices are in USD, so confirm the amount you will be charged in Australian dollars. 14-day free trial. Checked August 2026.
- Who may need something else
- Contractors running projects, rosters, procurement or workshops.
Tradify: best suited to small trade businesses pricing per user
Tradify is job-management software for trades, covering quotes, job management and invoicing on a per-user subscription.
- Best for
- Small trade teams where every user needs quoting and invoicing access.
- Key strengths
- Simple quote-to-job-to-invoice flow
- Published AUD per-user pricing
- Job management on every plan
- Consider if
- Small trade businesses with a handful of licensed users.
- Potential limitation
- Per-user pricing scales directly with headcount, which is worth modelling if you have a large field crew.
Features, pricing and integrations
- Invoicing features
- Quoting and invoicing are core features. Recurring invoices and online payments: confirm with provider.
- Job or project features
- Job management is listed as included on every plan tier.
- Mobile availability
- Confirm with provider.
- Accounting and payments
- QuickBooks Online sync is listed on the Australian pricing page. Xero and MYOB connections: confirm with provider.
- Pricing approach
- Lite $48, Pro $52 and Plus $62 AUD per user per month, excluding GST, with add-ons for an instant website and SMS quotes and invoices. 14-day free trial. Checked August 2026.
- Who may need something else
- Large field workforces or businesses needing project costing and procurement.
Fergus: best suited to trade businesses wanting job cards, timesheets and invoicing together
Fergus is job-management software for trade businesses, with quoting, job cards, timesheets, purchase orders and invoicing in one plan structure.
- Best for
- Growing trade businesses coordinating several field staff.
- Key strengths
- Job cards, timesheets and invoicing together
- Purchase orders and supplier integrations
- Xero, MYOB and QuickBooks integrations listed
- Published AUD pricing
- Consider if
- Trade businesses whose invoices depend on recorded job time and materials.
- Potential limitation
- Timesheet users are priced separately, so cost depends on how many field staff need access.
Features, pricing and integrations
- Invoicing features
- Invoicing and payments are listed features, with card payments charged at 1.95% plus $0.30 per transaction. GST specifics: confirm with provider.
- Job or project features
- Job management, job cards, job phases, recurring jobs, materials, supplier integrations, GPS tracking and timesheets are listed as features.
- Mobile availability
- A mobile app is listed. Operating system and offline detail: confirm with provider.
- Accounting and payments
- Xero, QuickBooks and MYOB integrations are listed on the Australian pricing comparison.
- Pricing approach
- Essentials from $53/month and Professional from $77/month, with Enterprise pricing for 10+ staff and additional timesheet users from $26/month. 14-day free trial, no credit card required. Checked August 2026.
- Who may need something else
- Mining and heavy-industry contractors with rosters, workshops and compliance obligations.
AroFlo: best suited to established Australian field service businesses
AroFlo is an Australian job-management platform covering scheduling, timesheets, inventory, purchasing, assets and invoicing.
- Best for
- Established field service and trade businesses with wider operational needs.
- Key strengths
- Australian-built
- Scheduling, timesheets and purchasing modules
- Inventory and asset tracking
- Invoicing and payments in the same platform
- Consider if
- Field service businesses that have outgrown a simple job app.
- Potential limitation
- Without published pricing you will need a sales conversation to compare cost against the other options here.
Features, pricing and integrations
- Invoicing features
- Invoicing and billing and payments are listed as platform features. Recurring invoices and GST detail: confirm with provider.
- Job or project features
- Scheduling, timesheets, inventory, job tracking with GPS, purchasing and suppliers, and assets are listed platform modules.
- Mobile availability
- A field portal is referenced. App and offline detail: confirm with provider.
- Accounting and payments
- Accounting integrations exist; confirm the current supported list with AroFlo.
- Pricing approach
- No price is published — the pricing page directs you to request pricing or a demo. Contact provider. Checked August 2026.
- Who may need something else
- Sole traders who only need to send invoices.
SprintSuite: best for complex mining and heavy-industry contractor workflows
SprintSuite is an Australian contractor operations platform. Invoicing is one stage of a wider workflow rather than a standalone tool, which suits contractors whose invoices depend on what happened on site.
Quote → Schedule → Field / Workshop → Timesheets & Costs → Approvals → Invoice
SprintSuite may suit Australian contractors that need invoicing connected with:
- Quotes
- Jobs and projects
- Approved timesheets
- Labour and job costs
- Procurement
- Purchase orders
- Supplier costs
- Workforce scheduling
- Workshops
- Assets
- Operational documentation
- Mining and heavy-industry workflows
- Accounting connection
- Integrates with Xero rather than replacing it.
- Pricing approach
- Pricing is not published — contact SprintSuite for a quote based on your team and modules.
- Important considerations
- SprintSuite may be more comprehensive than required for a sole trader or very small business that only wants to create simple invoices.
- Who should consider it
- Mining, engineering, maintenance and heavy-industry contractors managing crews, sites and projects.
What is the best invoice app for a sole trader?
Sole traders usually prioritise:
- Simple invoice creation
- Low monthly cost
- GST support
- Expense tracking
- Payment reminders
- Mobile access
- Accounting connections
- Easy tax-time reporting
For most sole traders, an entry-level accounting plan from Xero or MYOB covers invoicing, GST and BAS in one subscription. If your work is job based and mobile, ServiceM8's free tier — one user and 30 jobs a month — may be enough to start. A contractor operations platform such as SprintSuite would be unnecessarily complex at this stage.
What is the best invoice app for a trade business?
Trade businesses generally need:
- Quotes
- Scheduling
- Job cards
- Technician time
- Materials
- Customer records
- Mobile invoicing
- Payments
- Accounting integration
ServiceM8 may be best suited to very small, mobile teams. Tradify may suit small teams comfortable with per-user pricing. Fergus is worth considering when job cards, timesheets and purchase orders matter, and AroFlo when the business has broader operational needs. Compare the total cost across your licensed users, not just the headline plan price.
What is the best invoice app for contractors?
Contractors usually need more than invoice creation, because the invoice is the end of a longer chain:
- Job costing
- Labour and timesheets
- Supplier costs
- Project progress
- Purchase orders
- Quote-to-job workflows
- Approval processes
- Estimated versus actual costs
- Multi-stage invoicing
- Workforce and project information
Small contractors may be well served by a trade job-management platform paired with an accounting system. Medium contractors often need stronger timesheet and purchase-order handling. Complex contractors generally need a platform where projects, people and procurement feed the invoice directly — see invoicing software for contractors for how that model works in practice.
What is the best invoice app for mining contractors?
Mining and heavy-industry contractors typically need invoicing connected to:
- Job and project structures
- Approved labour hours
- Site and project costs
- Supplier and purchase-order information
- Workforce scheduling
- Workshops
- Equipment and assets
- Compliance records
- Complex approval processes
A basic standalone invoice app does not hold this context, so admin teams end up rebuilding it from spreadsheets, emails and timesheet exports before an invoice can be issued. SprintSuite is built for this workflow, but it is not the only option — assess it alongside the other platforms here and against how your own operation runs. You can also read more about mining contractor management software.
Do you need an invoice app or a connected contractor platform?
These are four different product categories, and comparing them purely on invoice features hides the real difference.
| Capability | Standalone invoice app | Accounting platform | Trade job management | Contractor operations platform |
|---|---|---|---|---|
| Invoice creation | Included | Included | Included | Included |
| Accounting and BAS | No | Included | Integration required | Integration required |
| Quotes | Varies | Varies | Included | Included |
| Scheduling | No | No | Included | Included |
| Jobs and projects | No | Limited | Jobs | Jobs and projects |
| Timesheets | No | Varies | Varies | Included |
| Project costing | No | Plan dependent | Varies | Included |
| Procurement and purchase orders | No | Limited | Varies | Included |
| Workforce management | No | Payroll only | Limited | Included |
| Workshop management | No | No | Not a core focus | Included |
| Safety and compliance | No | No | Varies | Included |
| Multi-site operations | No | Limited | Varies | Included |
How much do invoice apps cost in Australia?
Common pricing models include:
- Free plans with usage limits
- Monthly subscriptions
- Per-business pricing
- Per-user pricing
- Transaction fees
- Payment-processing fees
- Feature tiers
- Accounting add-ons
- Implementation fees
- Custom enterprise pricing
Published Australian pricing, checked in August 2026:
- Xero — Grow $78/month, Comprehensive $107/month, Ultimate $143/month including GST, plus an entry Ignite plan and promotional introductory rates.
- Tradify — Lite $48, Pro $52 and Plus $62 AUD per user per month excluding GST.
- Fergus — Essentials from $53/month, Professional from $77/month, additional timesheet users from $26/month, Enterprise custom.
- ServiceM8 — free plan, then Starter $29, Growing $79, Premium $149, Premium Plus $349 per month, listed in USD on the provider's pricing page.
- MYOB — tiered plans with promotional and standard rates shown together; contact provider to confirm the current rate for your plan.
- QuickBooks Online, AroFlo and SprintSuite — contact provider.
Custom pricing is not automatically more expensive than a published subscription — it usually reflects team size, modules and implementation scope. Compare the full cost, including transaction fees and per-user charges, over a full year.
How to choose the right invoice app
What should you check before changing invoice apps?
Switching systems mid-financial-year is manageable, but only if you know what moves with you. Check how each provider handles:
No provider — including SprintSuite — should be assumed to migrate every type of historical data automatically. Ask for specifics in writing before you commit.
Need invoicing connected to more than a simple job list?
SprintSuite connects quotes, projects, approved timesheets, job costs, procurement and invoicing for mining, engineering and heavy-industry contractors.
Related invoicing and contractor software resources
Invoice app FAQs
Final verdict: matching the app to your business
- Simple invoicing and accounting needs: an accounting platform such as Xero, MYOB or QuickBooks Online usually covers it.
- Sole traders and very small businesses: an entry accounting plan, or a free or low-cost job app if your work is mobile.
- Trade and service businesses: ServiceM8 or Tradify for small teams invoicing job by job.
- Growing field service teams: Fergus or AroFlo, where timesheets, materials and purchase orders sit behind the invoice.
- Project-based contractors: a platform that tracks estimated versus actual cost and supports staged invoicing.
- Mining and heavy-industry contractors: a connected operations platform such as SprintSuite, where invoices draw on projects, approved hours and procurement.
The right platform depends on how complex your workflow is, not on one product being universally best. If your invoices depend on approved site hours, purchase orders and project costs, it is worth seeing how a connected system handles it.
