What is quote and invoice software?

Quote and invoice software lets a business build and send priced quotes, then convert accepted quotes into invoices. For contractors, the most useful versions also connect quotes to jobs, timesheets and costs so invoices reflect the work actually performed.

Do I still need accounting software?

Usually yes. Most contractor platforms, including SprintSuite, integrate with accounting software such as Xero rather than replacing it, so the ledger, GST and BAS stay in one place.

Can quote and invoice software handle progress claims?

Some platforms support staged or progress invoicing against a quote or project. Confirm the specific claim format you use with the provider before committing.

What must an Australian tax invoice include?

The ATO sets out the required elements, including the words 'tax invoice', the seller's identity and ABN, the date, a description of what was supplied, the quantity, and the GST amount or a statement that the total includes GST. Check the current ATO guidance for the details that apply to your business.

Is there free quote and invoice software?

Some providers publish free or entry tiers with usage limits, such as ServiceM8's free plan for a single user with a monthly job cap. Free tiers rarely include job costing, timesheets or procurement.

How does quoting software reduce margin loss?

By pricing labour, materials and supplier costs explicitly, then comparing those estimates to actual recorded time and costs while the job is still open, so cost overruns are visible before invoicing.

What should mining contractors look for specifically?

Multi-site and cost-centre handling, roster-based labour, ticket and competency requirements, purchase orders against jobs, approved timesheets flowing into invoices, and audit-ready records for client claims.

How long does it take to change systems?

It varies with data volume and how many workflows you move at once. Ask each provider in writing what data they migrate, what they do not, and what the implementation sequence looks like.

Can I quote and invoice from the field?

Most modern platforms offer mobile access for quoting, time capture or invoicing. Confirm offline behaviour if your crews work in areas with poor coverage.

Best Quote and Invoice Software for Contractors AU 2026

Q: What is the best quote and invoice software for contractors in Australia?

It depends on complexity. SprintSuite suits mining, engineering and heavy industry contractors who need quoting and invoicing connected to jobs, rosters, timesheets and procurement. Simpro and AroFlo suit larger trade and field service businesses. Tradify, Fergus and ServiceM8 suit smaller trade teams. Xero, MYOB and QuickBooks Online cover quoting and invoicing inside the accounting ledger.

What is the best quote and invoice software for contractors in Australia?

For mining, engineering and heavy industry contractors, SprintSuite is the strongest fit because quoting and invoicing sit inside one connected record with jobs, rosters, approved timesheets, procurement and job costing — so invoices reflect what actually happened on site.

Other options worth shortlisting:

Simpro and AroFlo — larger commercial trade and field service contractors
Fergus and Tradify — small to mid-sized trade businesses
ServiceM8 — sole traders and mobile service operators
Xero, MYOB and QuickBooks Online — quoting and invoicing inside the accounting ledger

Confirm current pricing, features and integrations directly with each provider before you commit.

Why contractors need quoting and invoicing in the same system

Most Australian contractors do not lose money at the invoicing stage. They lose it in the gap between the quote and the invoice — unrecorded hours, unbilled variations, supplier costs that arrive after the job closes, and rework caused by re-typing the same scope into three different tools.

Quote and invoice software closes that gap when the quote becomes the job, the job collects time and costs, and the invoice is built from what was approved. If you want the underlying detail on each side of that workflow, see our guides to contractor quoting software and contractor invoicing software.

Whatever you choose, the invoice itself still has to be compliant. The ATO's tax invoice requirements set out what must appear, and the business.gov.au invoicing guidance covers payment terms and record keeping. You can also check an ABN through the Australian Business Register .

Best quote and invoice software by business type

These positions are based on what each provider publishes about its own product, plus our own experience building for Australian mining and heavy industry contractors.

Mining, engineering & heavy industry

SprintSuite

Quotes, jobs, rosters, approved timesheets, procurement and invoicing in one connected record, built for contractors billing off site work.

Commercial trades at scale

Simpro

Estimating, project and service jobs, purchasing and invoicing for larger trade contractors.

Australian field service

AroFlo

An Australian-built platform with quoting, scheduling, timesheets, purchasing and invoicing modules.

Small trade businesses

Tradify or Fergus

Straightforward quote-to-invoice workflows with per-user or tiered pricing published in AUD.

Sole traders and mobile operators

ServiceM8

Low entry cost with quoting, jobs and invoicing handled from a phone or tablet.

Accounting-first businesses

Xero or MYOB

Quotes and invoices inside the accounting ledger, usually paired with a job platform for site work.

Quote and invoice software compared at a glance

Scroll sideways on smaller screens to see every column. Where a capability could not be confirmed from the provider's own material, the table says so rather than guessing.

Platform	Quoting	Invoicing	Job costing	Timesheets	Procurement	Heavy industry fit	Pricing
SprintSuiteContractor operations platform	Included, with labour, materials and margin build-up	Included, driven from approved job costs and timesheets	Included — estimated vs actual per job and project	Included, with approvals feeding invoices	Included — purchase requests, POs and supplier costs	Built for mining, engineering and heavy industry contractors	Not published — request a quote based on team size and modules
SimproTrade job management	Estimating and quoting listed as core functionality	Invoicing listed as core functionality	Job costing listed across project and service workflows	Timesheets and field mobile listed	Purchasing and inventory listed	Commercial trades and larger service contractors	Not published — quote on request
AroFloTrade job management	Quoting and estimating listed	Invoicing and billing listed	Job tracking and costing listed	Timesheets listed	Purchasing and supplier features listed	Established Australian field service businesses	Not published — request pricing or a demo
FergusTrade job management	Quoting listed	Invoicing and payments listed	Job cards, phases and materials listed	Timesheets listed, priced per additional timesheet user	Purchase orders and supplier integrations listed	Growing trade businesses, not heavy industry	Essentials and Professional tiers published in AUD; confirm current rates
TradifyTrade job management	Quoting listed on all plans	Invoicing listed on all plans	Confirm with provider	Confirm with provider	Confirm with provider	Small trade teams	Per-user monthly pricing published in AUD
ServiceM8Trade job management	Quoting included	Invoicing included with card payments on mobile	Job costing listed by plan tier	Confirm with provider	Confirm with provider	Sole traders and small mobile service teams	Free tier plus paid plans; pricing page lists USD
XeroAccounting platform	Quotes available in the accounting workflow	Included	Limited — projects add-on depending on plan	Payroll timesheets rather than job time capture	Bills and purchase orders rather than site procurement	Not a job or field platform	Australian plan pricing published
MYOBAccounting platform	Quotes included	Included	Confirm with provider	Confirm with provider	Inventory and order management listed	Not a job or field platform	Tiered Australian plans; promotional and standard rates differ
QuickBooks OnlineAccounting platform	Confirm with provider	Included	Confirm with provider	Confirm with provider	Confirm with provider	Not a job or field platform	Australian plans published by Intuit — confirm current rates

Features and pricing were checked in September 2026 from each provider's own published material and can change at any time. Confirm current details directly with the provider.

How we compared the platforms

This is a documentation-based comparison using publicly available provider information, not hands-on testing of every platform. We looked at:

Quoting depth, including labour, materials, subcontractors and margin

Whether quotes convert into jobs without re-entering scope

Invoicing driven from approved time and costs rather than memory

Job and project cost visibility (estimated vs actual)

Timesheet capture and approval workflows

Procurement, purchase orders and supplier cost capture

Accounting connection rather than accounting replacement

Mobile and field usability on real sites

Suitability for mining, engineering and heavy industry conditions

Transparency of published Australian pricing

SprintSuite is our own platform, so treat our positioning of it as a vendor view. Everything we claim about it is functionality you can verify in a demo.

Why SprintSuite leads for mining, engineering and heavy industry

SprintSuite is an Australian contractor operations platform. Quoting and invoicing are two stages of a single workflow rather than separate tools, which is what heavy industry contractors need when a client claim has to be defended line by line.

Quotes built from labour rates, materials and supplier costs
Approved quote converts straight into the job
Rosters and scheduling against real crew availability
Ticket and competency requirements pre-set per site
Site timesheets with approval workflow
Purchase requests, POs and supplier cost capture
Estimated versus actual cost while the job is open
Invoices built from approved hours and costs
Multi-site and cost-centre reporting
Integrates with Xero rather than replacing it

Where it is not the right fit: a sole trader who only needs to send a handful of simple quotes and invoices each month will find SprintSuite more than they require. In that case a lighter tool, or quoting straight out of your accounting platform, is the sensible choice.

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The other quote and invoice software options

Simpro: estimating and invoicing for larger commercial trade contractors

Simpro is job-management software covering estimating, project and service jobs, purchasing, inventory and invoicing for commercial trade businesses.

Quoting: Estimating and quoting are published as core capability, including multi-stage project work.
Invoicing: Progress and job invoicing are listed. Confirm payment and accounting sync detail with the provider.
Operational features: Scheduling, timesheets, purchasing and inventory are published modules.
Key strengths: Depth for contractors running both project and reactive service work.
Important considerations: Pricing is not published, and implementation for larger deployments typically involves configuration effort.

Simpro Australian pricing

AroFlo: an Australian platform spanning quoting, jobs and invoicing

AroFlo is an Australian job-management platform with quoting, scheduling, timesheets, inventory, purchasing, assets and invoicing.

Quoting: Quoting and estimating are listed platform features.
Invoicing: Invoicing, billing and payments are listed platform features.
Operational features: Scheduling, timesheets, purchasing, assets and GPS job tracking are listed.
Key strengths: Australian-built with a broad module set beyond quoting and invoicing.
Important considerations: No published pricing, so a sales conversation is required before you can compare cost.

AroFlo pricing

Fergus: job cards, timesheets and invoicing for growing trade businesses

Fergus is trade job-management software linking quotes, job cards, timesheets, purchase orders and invoices.

Quoting: Quoting is included in the plan structure.
Invoicing: Invoicing and card payments are listed; transaction fees apply to payments.
Operational features: Job cards, job phases, materials, supplier integrations and timesheets are listed.
Key strengths: Xero, MYOB and QuickBooks integrations are listed, with good coverage of job time and materials.
Important considerations: Timesheet users are priced separately, so cost scales with the size of your field crew.

Fergus Australian pricing

Tradify: simple quote-to-invoice software priced per user

Tradify covers quotes, job management and invoicing on a per-user subscription for small trade teams.

Quoting: Quoting is included on every plan tier.
Invoicing: Invoicing is included on every plan tier. Recurring invoices and payments: confirm with provider.
Operational features: Job management is included; timesheets and costing depth: confirm with provider.
Key strengths: Transparent Australian dollar pricing and a short learning curve.
Important considerations: Per-user pricing scales directly with headcount, which matters for larger field workforces.

Tradify Australian pricing

ServiceM8: mobile-first quoting and invoicing for small operators

ServiceM8 builds quoting, scheduling, job records and invoicing around a mobile workflow for small service businesses.

Quoting: Quoting with labour and materials is included, sent by email or SMS.
Invoicing: Invoicing with card payments is listed as a mobile capability.
Operational features: Job management, scheduling and job costing are listed across plan tiers.
Key strengths: Very low entry cost, including a free tier for a single user and limited monthly jobs.
Important considerations: The pricing page lists USD, and the product is scoped to service jobs rather than projects.

ServiceM8 pricing

Xero: quotes and invoices inside the accounting ledger

Xero is cloud accounting software with quotes, invoicing, GST and BAS features, widely used by Australian contractors alongside a job platform.

Quoting: Quotes can be raised and converted to invoices within the accounting workflow.
Invoicing: Invoicing is included, with online payment options available.
Operational features: Job scheduling, site timesheets and project cost tracking are not the product's focus.
Key strengths: Strong Australian tax coverage and a very large integration ecosystem.
Important considerations: Contractors usually still need an operational system behind each invoice.

Xero Australian pricing

MYOB: Australian accounting with quoting, invoicing and payroll

MYOB is a long-established Australian accounting platform with quoting, invoicing, payroll and inventory.

Quoting: Quotes are listed as included.
Invoicing: Invoicing with GST tracking and BAS lodgement is listed.
Operational features: Inventory and order management are listed; job costing and field workflows: confirm with provider.
Key strengths: Australian tax and payroll depth in one platform.
Important considerations: Promotional and standard pricing are shown side by side, so confirm the ongoing rate.

MYOB Australian pricing

QuickBooks Online: a third accounting option to shortlist

QuickBooks Online is Intuit's cloud accounting product, available to Australian businesses.

Quoting: Quote functionality: confirm with provider on the Australian pricing page.
Invoicing: Invoicing is part of the accounting workflow.
Operational features: Job management and field workflows are not the product's focus.
Key strengths: A recognised alternative when comparing accounting platforms.
Important considerations: Verify current Australian plans, features and rates directly with Intuit.

QuickBooks Online Australian pricing

Quote and invoice software checklist before you buy

Can a quote be built from labour rates, materials and supplier costs?

Does an approved quote create the job without re-typing the scope?

Can invoices be raised from approved timesheets?

Can you see estimated versus actual cost while the job is still open?

Are variations and revisions tracked against the original quote?

Does it produce a compliant tax invoice with ABN and GST?

Can field crews capture time and notes on site?

Does it connect to your accounting system rather than duplicating it?

Can you track purchase orders and supplier invoices against the job?

Does it handle multiple sites, cost centres or projects?

Are approvals and permissions configurable by role?

Is pricing predictable as your crew grows?

What data can be migrated from your current system?

What support is available in Australian business hours?

Can you export what you need for reporting and audits?

Which should you choose?

If your invoices depend on approved site hours, purchase orders and multi-site project costs — the reality for most mining and heavy industry contractors — choose a platform where quoting, jobs, timesheets and invoicing share one record. If you run a small trade business invoicing job by job, a lighter trade tool will get you there faster and cheaper.

Either way, keep the accounting ledger where it is and connect to it rather than duplicating it.

See quoting and invoicing connected end to end

SprintSuite links quotes, jobs, rosters, approved timesheets, procurement and invoicing for mining, engineering and heavy industry contractors across Australia.

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